Duties of the Executive

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President

The President is the general manager and chief executive officer of the organisation and has, subject to the control of the Executive Body, general supervision, direction and control of the business, activities and officers of the organisation.   The President has the general powers and duties of management usually vested in the office of president and general manager of a corporation and such other powers and duties as may be prescribed by the Membership. Among other things, the

 

President shall be responsible for:

• Presiding at all meetings of the Executive and the Annual General Meeting

• Ensuring the organization’s activities are compliant and in furtherance of its mission

• Leading, managing, and developing the organization’s employees, volunteers, and organizational culture

• Developing, implementing, monitoring, and assessing the organization’s programs and projects (including their impact)

• Developing, implementing, monitoring, and assessing sound and compliant fundraising practices

• Developing and maintaining beneficial relationships with donors, funders, supporters, collaborators, allies, vendors, and other stakeholders

• Leading the organization’s planning processes

• Ensuring legal compliance (including all required filings) and sound risk management practices

• Establishing administrative policies and procedures

• Championing the organization and advocating its mission to internal and external stakeholders

• Keeping informed and the organization’s leadership informed of significant developments and changes in the internal and external environment

• Serving as an ambassador of the organization and advocating its mission to internal and external stakeholders, including the media and the general public

• Upon resolution by the Executive, signing of notes, agreements, and other instruments made and entered into and on behalf of the organization

 

Qualifications and Skills

• A bachelor’s degree or senior non-profit management experience

• Solid, hands-on, budget management skills, including budget preparation, analysis, decision-making and reporting

• Strong organizational abilities including planning, delegating, program development and task facilitation

• Knowledge of fundraising strategies and donor relations as it pertains to the non-profit sector

• Collaboration and motivation skills

• Strong written and oral communication skills

• Ability to interface and engage diverse volunteer and donor groups

• Strong public speaking skills

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Vice President

In the absence of the President, the Vice President shall perform all the duties of the President.  She shall exercise all the powers of and be subject to all the limitations imposed on the President. She shall perform such other duties as may be assigned.

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Skills and Competencies

• Senior non-profit management experience

• Knowledge of fundraising strategies and donor relations as it pertains to the non-profit sector

• Strong collaboration and motivation skills

• Strong written and oral communication skills

• Ability to interface and engage diverse volunteer and donor groups

• Strong public speaking skills

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Secretary

The Secretary is the custodian of the organization’s records, Corporate Seal and related materials and an active conduit for communication between the Executive and members, by giving proper notice of any meetings and timely distribution of materials such as agendas and meeting minutes.

 

Among other things, the Secretary shall be responsible for:

• Scheduling, Notice, and Materials

  • Knowing and complying with notice requirements and scheduling meetings

  • Ensuring an adequate number of meetings are held per year, in accordance with the Organization’s bylaws

• Minutes of Meetings

  • Recording minutes of meetings. Meeting minutes can have vital legal significance, as such, the secretary should be well-equipped to record accurate minutes and be aware and sensitive to any special or confidential information discussed

• Maintenance of Corporate Records

  • Maintaining accurate documentation and meeting legal requirements, such as statutory filing deadlines

  • Reviewing and updating documents as necessary and ensuring all documents are safely stored and readily accessible for inspection by directors and/or members

• Correspondence and Communication

  • Filing all Executive correspondence received and copies of replies sent

  • Keeping a record of any of the organisation's publications

  • Keeping up-to-date contact details (i.e. names, addresses, email addresses and telephone numbers) for the Executive and financial and non-financial members of the Organisation

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Skills and Competencies

• Exceptional written and verbal communication skills

• Service-oriented

• Collaborative

• Familiarisation with writing of Minutes

• Knowledge of event-planning

• Attention to detail

 

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Treasurer

The Treasurer, subject to the order of the Executive, shall have the care and custody of the money, funds, valuable papers, and documents of the Organisation and shall have and exercise, under the supervision of the Executive, all the powers and duties commonly incident to such office.

 

Among other things, the Treasurer shall be responsible for:

• Developing, implementing, monitoring, and assessing sound and compliant financial management practices ● Overseeing the preparation and implementation of the annual budget

• Keeping the Executive apprised of key financial events, trends and concerns, and assessments of the organization’s fiscal health

• Depositing all funds of the Organisation in such bank or banks as the Executive shall designate

• Keeping accurate books of account of the Organisation’s transactions which shall be the property of the Organisation, and shall be always subject to the inspection and control of the Executive.

 

Skills and Competencies

• Understanding of fiduciary responsibility and how it relates to non-profit organizations

• Understanding the importance of a sound financial system for non-profits, including cash flow management.

• Ability to develop a non-profit accounting system and maintain proper records

• Understanding of budgeting, forecasting, and benchmarking

• Attention to detail

• Timeliness in completing tasks

• High integrity

• Willingness to ask questions

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Public Relations Officer

The Public Relations Officer focuses on member relations, exhibitions, events, fundraisers and any other events of a public nature. She ensures that members are always kept in the loop with newsletters, magazines, online seminars and meetings about upcoming events. 

 

Among other things, the Public Relations Officer shall be responsible for:

• Co-ordinating exhibitions

• Liasing with the Secretary to collate a mailing list of ambassadors, dignitaries, prospective clients and art lovers

• Liaising with relevant Ministries and Government agencies

• Securing a digital copy of the WIAOTT logo

• Overseeing the mailing of invitations to WIAOTT exhibitions

• Media Releases

• Recruiting a photographer for events

• Recruiting new members and Donors

• Preparing members for interviews

• Connecting with Women Artists internationally

• Highlighting the achievements of WIAOTT members

• Marketing and promotion including online and social media

 

Skills and Competencies

• A warm and engaging personality

• Articulate

• Working knowledge of the local art industry

• Knowledge of the history of WIAOTT

• Writing of media release

• A working knowledge of digital media

 

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Committee Members

The Committee Members assist in the day to day running of the Organisation and are the liaison between sub-committees and the Executive

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